Good lecturers get booked up well in advance. Make contact as far in advance as possible.
Confirm booking and agreed details in writing or by email.
Have a back up in case there are last minute problems and you lecturer cannot attend. Even a
hastily arranged question and answer session would be suitable.
Make sure your event is financially viable. Don't expect the lecturer to reduce their fees
because you have got your sums wrong.
Agree fee and travelling expenses, and make sure the lecturer is paid at the event.
If the lecturer has travelled some distance they would probably appreciate an evening meal.
Overnight accommodation may be required. This could be with a beekeeper. Remember the
lecturer may also have a partner.
Make sure the title and content of the lecture is suitable for your event, and the lecturer
is told the number, ability, and knowledge of the expected audience.
Agree requirements and who will provide them - laptop, projector, screen etc.
Make contact a week or so before the event and give clear directions and/or a map with
a postcode if asked for.
Give the lecturer one or more mobile phone No.s in case of emergencies.
As the lecturer may have equipment, leave a convenient parking space.
Treat your lecturer well by meeting them and making sure they are comfortable. They may need
a glass of water. Make sure there is a good Chairman who is lively, doesn't make a lengthy
introduction, and is able to shield the speaker from malevolent questions that may be asked
to embarrass the lecturer, or to make a non relevant point.
Send a thank you after the event.
